FREQUENTLY ASKED QUESTIONS

State Web Accessibility

While we have made great progress ensuring physical accessibility in providing state services, people with disabilities still face barriers in the digital realm. People with disabilities should be able to navigate state websites to find information, file forms or apply for services just as any other Californian can. Making website and web content accessible will ensure this equality required by state and federal laws.

This website is going to be the main resource of information. For feedback and further answers on the content of this site, an email can be sent to: AB434toolkit@dor.ca.gov .

Government Code Section 11546.7 requires state entity Directors/Secretaries and Chief Information Officers to post on the homepage of the agency’s or entity’s Internet Web site a signed certification that the agency’s or entity’s Internet Web site is in compliance with specified accessibility standards by July 1, 2019 and every other year thereafter. More about Digital Accessibility Laws.

To meet the certification requirements of this policy, each Agency/state entity may use the optional Website Accessibility Certification form (DOC) in SIMM Section 25B or develop an Agency/state entity specific form that satisfies the statutory requirements. These certifications must be signed by the Directors/Secretary and Chief Information Officers and posted by the on the state entities' home pages by July 1, 2019, and then on July 1 every other year thereafter.

The AB 434 certification should be publicly posted on the home page of state entities’ websites.

Accessibility should be the responsibility of every person in the chain of content creation, review, approval, distribution and posting content to the website. Check out Roles and Responsibilities as the starting point to find out what you and other agency staff are required to do to comply with AB 434, Government Code Section 11546.7.

An accessible website means that people with disabilities can perceive, understand, navigate, and interact with the web, and that they can contribute to the web. This is usually accomplished by a combination of assistive technology (AT) used by the person with a disability, and programing, coding, and designing by content creators and website designers to ensure the AT works with the website.

The latest version is WCAG 2.1

Yes. Website and Website content needs to comply with WCAG 2.1.

It is based on the responsible party.

Yes, all public facing state entity websites need to certify compliance with accessibility requirements.

Website Accessibility

AT is technology, applications and devices, that allow people with disabilities to interact with the web. This can include screen readers that read what is displayed for people with visual disabilities or speech enabling software that allows people with limited dexterity to navigate and interact without using a mouse or a keyboard, and other devices.

For a system to truly be accessible, it must be usable for the person employing assistive technology (AT) and provide an experience comparable to a person not using assistive technology. Check out Assessment for tools to conduct automated and manual assessments to identify design issues. To determine if content is accessible, check out these Resources for Creating Accessible Content . Accessibility testing includes using automated tools and online tools as well as user testing utilizing assistive technology. Check all documents for accessibility as part of your process just as you would when proofreading your documents.

We have found that Automated Testing only finds about 40% of accessibility issues. Automated Testing is a good place to start to find major issues. While we don’t endorse any external automated tools, you may want to consider checking out W3C Web Accessibility Evaluation Tools List . On the list are Compliance Sheriff, Acrobat XI Pro, and Tingtun PDF Checker. There may be others on the list that will fit your needs for checking documents.

Check out Website Requirements to give you the assistance you need to start determining if your website is compliant with the Government Code Section 11546.7.

The state template that is available is accessible by default. You can find the template on webstandards.ca.gov.

Accessibility of the state template is affected by how departments use it and the published content on the website. It is recommended that an assessment be completed for an edited state website template.

The Web Content Accessibility Guidelines (WCAG) are part of a series of web accessibility guidelines published by the Web Accessibility Initiative (WAI) of the World Wide Web Consortium (W3C), the main international standards organization for the Internet. Following the guidelines will make content accessible to a wider range of people with disabilities, including blindness and low vision, deafness and hearing loss, learning disabilities, cognitive limitations, limited movement, speech disabilities, photosensitivity and combinations of these.

Prioritization can be determined by use and necessity.

Document And Content Accessibility

The Department of Rehabilitation’s Disability Access Services unit has guides with easy to follow instructions to create accessible documents. Each guide provides step-by-step instructions to create accessible Microsoft documents in Word, Excel, and PowerPoint. Check out these Resources for Creating Accessible Content.

Outside resources can also helpful in creating accessible content:

-  US Digital Service: Design System Component

-  Gov.UK Accessibility and Assisted Digital

The Department of Rehabilitation's Disability Access Services provides guides to create accessible documents, test for accessibility and provides easy to follow instructions. Check outthese Resources for Creating Accessible Content .

Time required can vary widely. Best practices show that building accessibility from the beginning is the most efficient and cost-effective method for achieving accessibility. Accessibility features can be implemented as you create your document and should not take much additional time in the document creation process. Should you need to remediate a document, the time it can take will vary based on its length and complexity. Depending on the changes made to make the document accessible, the remediated document may not necessarily look the same as the original document.

Translated documents that are public facing and/or official agency communication should also conform to the accessibility requirements. For more information, check out Section 508 Scoping Requirements for Electronic Content.

Accessibility should be the responsibility of every person in the chain of content creation, review, approval, distribution and posting content to the website. Check out Roles and Responsibilities as the starting point to find out what you and other agency staff can do to comply with AB 434, Government Code Section 11546.7.

Introductory training for web accessibility will be offered through the Department of Technology and can be found on the Training & Education Center Course Schedule .

Training classes for document accessibility are currently available at the Department of Rehabilitation:

-  Accessible Microsoft Office Documents

-  Accessible PDF Documents

Apply document accessibility practices to create/remediate the document the same as you would do for English language PDFs.

-  This includes setting the PDF document itself to the appropriate language.

Test accessibility by having someone who speaks the language use a screen reader to confirm it is being read correctly – there really is no other way to confirm this.

-  If the tester is using JAWS, they must have the specific language file installed and ensure JAWS is set to that language in settings.

 

Web Accessibility Community of Practice

Have questions about accessibility that are not listed in the FAQ? Join the Web Accessibility Community of Practice (WACoP). Join a forum of state staff across a wide variety of public entities discussing digital accessibility. Post questions and find information on digital accessibility on the WACoP collaboration site. Participate in online and in person meetings where members of various departments discuss accessibility topics. Discuss your current accessibility projects or just listen in for ideas to further your own work. Join the WACoP today by emailing: AB434toolkit@dor.ca.gov.

 

 

 

Related Links

Home

Accessibility 101

Website Accessibility Requirements

Document Accessibility

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FAQ


Contact

AB434toolkit@dor.ca.gov
- technical feedback and questions

ITPolicy@state.ca.gov
- web accessibility policy and legal questions