To: Office Services Supervisor III & II (NO4,
District Administrators (NO2, SO2)
Supported Employment Liaisons
From: Sandra Hamel, Statewide Supported Employment CoordinatorThrough: Pat Santillanes, Acting Assistant Deputy Director
Date: July 2, 2009
Subject: VR/WAP Program – Authorizations and Invoices
This memo provides procedures regarding VR/WAP authorizations and invoices for work services. Department of Rehabilitation (DOR) work services rates in the Vocational Rehabilitation/Work Activity Program (VR/WAP) remain the same as the rates on the FY08-09 and FY09-10 DOR Work Activity Program (WAP) Rate List on the G-Drive.
The Department of Developmental Services (DDS) instituted a 3% percent "payment discount" on (non-DOR) WAP work services rates paid by the Regional Centers effective February 1, 2009 – June 30, 2010. However, these payment discounts do not apply to work services rates for DOR clients in the VR/WAP program.
Confusion may arise because Community Rehabilitation Programs (CRPs) are vendors of work services for both DOR consumers in our VR/WAP program and Regional Center consumers at rates set by DDS. Senior Vocational Rehabilitation Counselors may question the authorization rate and/or CRP’s may submit an incorrect invoice to DOR for VR/WAP work services.
Authorized rates for work services in the VR/WAP program should be checked against the current DOR Work Activity Program (WAP) Rate List.
If CRPs incorrectly invoice DOR for work services or DOR staff incorrectly authorize at rates 3% lower than those listed on the DOR WAP Rate Lists, correction must be made to avoid potential payment problems.
Adjustment/Correction Procedures – If the difference between the incorrectly invoiced and/or authorized amount and the correct amount is:
Notify the SVRC who shall enter a case note to approve an increase as follows:
"The authorization(s) for February 2009 – July 2009 shall be increased to make up the difference for the DDS payment discount (pursuant to AB X3 6 Sec. 10  and effective February 1, 2009 – June 30, 2010). The DDS payment discount was incorrectly applied to CRP invoicing/DOR payment of the DOR work services rate."
Please direct questions to Sandra Hamel, Statewide SE Coordinator, at shamel(at)dor.ca.gov, or (916) 558-5471. If more information is desired, or you would like a copy of the February 27, 2009 DDS Notice to Vendors, please also contact Sandra.
cc: Nina Presmont, Chief, Centralized Services